Warehouses

Physical or virtual storage locations — every stock movement points to one.

Warehouses#

A warehouse is a place where stock lives in Neriyam. Every stock movement — opening, receipt, delivery, transfer, adjustment — is associated with a warehouse. Warehouses can be physical (a real storage space) or virtual (a bucket used for categorising stock).

Fields#

Field	Required	Editable after creation?	Notes
Code	Yes	No	Short unique identifier; immutable
Name	Yes	No	Descriptive name; immutable
Location	Yes	No	Links the warehouse to one of your company locations (from Company Profile)
Active	Yes	Yes	Toggle — controls whether the warehouse appears in pickers

Code, Name, and Location are set at creation and cannot be edited afterwards. If you need to change any of them, deactivate the warehouse and create a new one (transfer any residual stock first).

System-reserved warehouses#

Some warehouses are system warehouses created automatically by Neriyam for internal purposes (e.g., a default scrap warehouse). They:

Have a read-only System flag on the list
Show a System Purpose label
Cannot be edited or deleted

System warehouses behave normally as far as stock movements are concerned — they just cannot be renamed or removed.

Creating a warehouse#

Navigate to Inventory › Warehouses
Click + New Warehouse
Enter Code, Name, and pick a Location
Click Save

Prefix the code with the location — CHN-MAIN, BLR-DISPATCH, CHN-SCRAP. Consistent codes pay off when you are scanning a long list.

Locations vs. warehouses#

Do not confuse the two:

Location (from Settings › Company Profile) — a real business site: "Chennai Factory", "Bangalore Branch". Locations carry the address and GSTIN.
Warehouse — a storage space within a location: "Main Store", "Receiving Bay", "Dispatch Staging", "Quarantine".

A location can have many warehouses. A warehouse lives at exactly one location.

Common warehouse patterns#

For a single-site shop:

CHN-MAIN        (primary storage)
CHN-SHOP        (shop floor — material being worked on)
CHN-DISPATCH    (ready to ship)
CHN-SCRAP       (write-offs — often system warehouse)
CHN-QC          (awaiting inspection)

For multi-site:

CHN-MAIN        BLR-MAIN
CHN-SHOP        BLR-SHOP
CHN-DISPATCH    BLR-DISPATCH

Activate / deactivate#

Deactivating a warehouse:

Hides it from pickers (cannot be selected for new stock entries)
Preserves historical records and the stock ledger

Neriyam blocks deactivation if the warehouse has non-zero stock — move or scrap the stock first.

Deleting#

Deletion is only possible when the warehouse has never been used (no stock ledger entries against it). For a warehouse you have used even once, deactivate instead of delete.

Default warehouses#

Your admin sets three defaults in Settings › Inventory Settings:

Default Receiving Warehouse — pre-filled when creating a GRN
Default Dispatch Warehouse — pre-filled when creating an SDN
Default Scrap Warehouse — pre-filled when creating a Scrap Entry

Setting these up saves a click on every operational form.

List page#

Search by code or name
Filters: Show Inactive (checkbox), Show System (checkbox)
Columns: Code, Name, Location, Active toggle, System flag
Row actions: Edit (limited to Active toggle), Deactivate / Activate

Permissions#

Action	Permission
View warehouses	`INVENTORY.VIEW_WAREHOUSES`
Create, edit, activate/deactivate	`INVENTORY.MANAGE_WAREHOUSES`

Items — Stock Policies are set per warehouse on the item
Stock Ledger — every entry names a warehouse
Stock Transfer — moves stock between warehouses
Settings › Company Profile — manage the Locations that warehouses belong to
Settings › Inventory Settings — where default warehouses are set

Last updated 25 Apr 2026